A Summary Of How We Interact With Our Clients

MEETING OR DOCUMENT PURPOSE AND ARTIFACTS
Stand-up Meetings
Daily Planning
Review of work performed previous business day
Review of current day’s work
Review of items blocking progress
Artifacts:

  • Stand up meeting notes
Periodic Status Meetings
Generally weekly or bi-weekly
Iteration Planning
Review Project Progress
Development of User Stories
Iteration Demos
Risk Management
Artifacts:

  • Prioritized user story list
  • Meeting minutes
  • Story Cards
Informal, Ad Hoc Meetings
As needed
Focused on technical or design issues
Designed for interactive problem solving
Artifacts:

  • Meeting summary
  • Action Items
Invoicing and Financial Reporting
Monthly
Summarizes project team activities for the last period
Identifies Financial information for the work performed
Designed to mitigate financial risks and ensure accountability
Artifacts:

  • Invoices
  • Financial Status Report
Executive Steering Committee Meeting
Monthly
Ad hoc as needed
Review changes since last demonstration
Review change requests, alternatives, risks and impacts
Resolve outstanding issues from the customer and the ENVISAGE team
Make decisions regarding change requests
Prioritize project themes
Artifacts:

  • Meeting minutes
  • Action Items list
  • Signed approved change requests and a list of rejected changes
Retrospectives
With each release to production
Identify what went well
Identify areas of improvement
Ensure lessons learned are incorporated into future iterations
Artifacts:

  • Meeting summary
  • Action Items
Project Milestone Communication
Quarterly (or as needed)
Identifies achievement of milestones
Provides advanced notification of changes to stakeholders
Ensures stakeholders can prepare their operations for upcoming functionality
Artifacts:

  • Project Bulletin or Newsletter
  • Release Notes